FLA Meetings & Events
YOU can help Florida’s Historic Lighthouses ~
Committee Meeting Schedule: In person at each of the 3 membership meetings, by phone approximately four times a year (in between the membership meetings), and in person at the August Planning Retreat. Each chair will let their committee members know when the next meeting is and provide them with training as well as access to the committee agenda and support materials in advance of each meeting.
Please contact the Committee Chair to Volunteer
Chair: Chris Ecker Membership@FloridaLighthouses.org
Co Chair: Barbara Holland firstname.lastname@example.org
Increase the number of members to support Lighthouse preservation/ restoration efforts
Recruit new members
Get current members to renew
Get lapsed members to rejoin
Plan & implement membership communications including emails, phone calls, & mailings
Oversee membership card distribution
Provide orientation to new members
Make calls to update & correct information in membership records
Greet/Host first time meeting attendees
Calls to members to remind them to renew
Call to new members or meeting attendees to welcome/answer questions
Assist with new member orientation at mtgs
Calls to members with missing emails
Staff FLA “info booth” at Lighthouse Events
Enter prospective member data into excel so names can be added to database
Chair: John Kennedy Treasurer@FloridaLighthouses.org
Members of this committee must include the VP & Board President
Ensure Board meets its legal fiduciary duty to protect FLA assets & provide financial oversight. Responsibilities:
Prepare budget & monitor monthly financial reports
Provide financial reports & analysis at board meetings
Ensure that all IRS, Florida & other government reports are accurate & filed on time
Ensure that appropriate financial controls & policies are in place & implemented & that all transactions are appropriately documented
Recommend & oversee investments & investment policies if needed
Review FLA financial reports monthly
Willingness to provide input re budgeting process
Assist with analysis/interpretation of financial reports at Board meetings
Able to help providing financial literacy training to Board members
MEETINGS AND PROGRAMS COMMITTEE
Chair: Ron Ecker Meetings@FloridaLighthouses.org
Increase understanding/commitment to Lighthouse restoration/preservation by planning/conducting educational meetings & Lighthouse visits.
Planning & coordinating meeting venues, meals, registration, etc.
Oversee meeting promotional website/emails
Ensure that meetings generate revenue
Recruit engaging informative speakers
Arrange for Lighthouse tours
Track all registration & attendance
Keep financial records re receipts & expenses
Assist with meeting room set up &/or clean up
Pick up/set up meals/refreshments
Research venues for committee, board & membership meeting
Research discounted hotel rates
Research/price meal providers
Assist with identifying speakers
Assist with record keeping, registration lists, nametags, etc.
Be responsible for planning & implementing room decorations, center pieces, raffle/auction items etc.
Do registration at social & meetings
Chair: Ken Smith email@example.com
Increase philanthropic donations for FLA restoration & preservation initiatives.
Plan & implement all solicitations
Actively engage donors so that they can see how they are helping to save/restore lighthouses
Personal visits with major donors to demonstrate the impact of their gifts.
Following up with donors who have given in the past & are not currently making gifts.
Ensure compliance with applicable laws & regulations
Plan & implement Donor recognition activities
Increase NET revenue from product sales
Make thank you calls to donors
Make thank you visits to larger donors
Willingness to talk to other donors re their annual campaign gifts
Assistance with researching, planning, & implementing donor recognition events in conjunction with membership meetings/program
Chair: Sharon McKenzie firstname.lastname@example.org
Increase understanding of the importance of Florida’s historic lighthouses & support for FLA’s restoration & preservation efforts.
Increase FLA brand recognition
Publicize and promote grants, meetings, events, etc.
Increase income from license plate sales
Ensure website & social media is current & accurate
Develop FLA publications (brochure, FLASH & Enewsletter)
Ensure that website content is kept current by communicating with committee chairs on an ongoing basis so that they understand which pages they are responsible for and how to submit changes.
Maintain the historical documents & research
Write FLASH Newsletter (quarterly)
Write bi monthly e-newsletter
Write PR release for Grants (template provided) & send to local media
Help update Social Media accounts
Take photos at membership meetings and post on FLA website
Edit FLA videos and post to FLA YouTube Channel
Follow-up with Committee Chairs to ensure that their webpages have most current information
Help update website if needed
Assist with research on Florida Lighthouse History
Arrange for and help man outreach tables at events held by Lighthouses in FL
GOVERNMENT AFFAIRS ~ Ad Hoc
Chair: Jon Hill ExecVP@FloridaLighthouses.org
Research the feasibility of establishing a proactive government public affairs/advocacy program to increase government resources available for lighthouses.
Research/identify potential partner organizations that are already tracking legislation and implementing “calls to action” re legislative issues
Research/make recommendations re how FLA can best monitor legislation and implement “calls to action”
Use Lighthouse survey results and economic impact website to create a statewide economic impact summary
Help gather information from Lighthouses re internal expertise/resources to share with other FLA lighthouse members.
For additional information regarding volunteer opportunities
please contact Membership Chair, Chris Ecker at Membership@FloridaLighthouses.org